Privacy Notice

Annesley & Felley Parish Council (“the Council” ) is committed to protecting your personal data and respecting your privacy. This privacy notice explains how we collect, use, and protect any information you provide to us when using our website or contacting the Council.

1. Data Controller

The data controller for your personal information is: Annesley & Felley Parish Council 1A Dorchester Drive Mansfield Notts NG18 4QQ

Email: clerk@annesleyparishcouncil.gov.uk

2. Information We Collect

We may collect and process the following types of information:

• Contact details such as your name, email address, and postal address when you contact us.
• Information you provide when submitting a query, comment, or request.
• Technical information such as IP address, browser type, and website usage data through cookies and analytics.

3. How We Use Your Information

We use your personal data to:

• Respond to your queries, requests, or complaints.
• Provide information or services you have requested.
• Fulfil our legal and statutory obligations as a Parish Council.
• Improve the services we provide and the performance of our website.

4. Legal Basis for Processing

We process personal data under one or more of the following legal bases:

• Public task – where processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.
• Consent – where you have given explicit consent for a specific purpose.
• Legal obligation – to comply with a legal or statutory requirement.

5. Sharing Your Information

We do not sell or share your personal data with third parties for marketing purposes. We may share information with trusted service providers who assist in delivering our services, provided they agree to keep it secure and use it only for that purpose. In some cases, we may be required by law to share information with other public authorities.

6. Cookies

Our website uses cookies to ensure proper functionality and to collect anonymous statistics to improve user experience. You can choose to accept or decline cookies through your browser settings. Most browsers automatically accept cookies, but you can usually modify your browser setting to decline them if you prefer.

7. Data Retention

We will only retain personal information for as long as necessary to fulfil the purposes for which it was collected, or as required by law or regulation.

8. Your Rights

You have the following rights under data protection law:

• The right to be informed
• The right of access
• The right to rectification
• The right to erasure (where applicable)
• The right to restrict processing
• The right to data portability
• The right to object
• Rights related to automated decision-making and profiling

To exercise any of these rights, please contact the Clerk at clerk@annesleyparishcouncil.gov.uk.

If you are not satisfied with how we handle your data, you can complain to the Information Commissioner’s Office (ICO): www.ico.org.uk.

9. Security

We are committed to ensuring your personal information is secure. Appropriate technical, organisational, and physical measures are in place to prevent unauthorised access, disclosure, alteration, or destruction of data.

10. Changes to This Notice

We may update this privacy notice from time to time. The latest version will always be available from the Parish Council. This notice was last updated in October 2025.